Night Owl 6/Night Owl's Shareware - PDSI-006 - Night Owl Corp (1990).iso/018a/bydsign.zip/BDMANUAL.TXT

Text File | 1991-03-17 | 30KB | 667 lines

               ╔══════════════════════════════════════╗
               ║          B Y   D E S I G N           ║
               ║ The Graphic Designer for WordPerfect ║
               ║                                      ║
               ║          Copyright 1990              ║
               ║        Streetwise Software           ║
               ╚══════════════════════════════════════╝

NOTE: This is a fully functioning version of this popular and
very unique program. It does not however contain all the artwork
and designs of the retail program. The complete version contains
over three times the artwork and designs of this program. It is
available as an update from the shareware version for only $69.

Users registering will receive the full version along with all
accompanying materials such as the complete manual, tech support
and packaging. In addition, they'll be eligible for all future
updates and special offers on related items such as clip art.

Call Streetwise Software at [phone] or use the order form
included on this disk (see file: ORDERFRM.TXT - You can use the
INFO.EXE program to view & print it).

***************************************************************
 UPDATE TO THE FULL RETAIL VERSION OF BY DESIGN FOR ONLY $69!!
         CALL STREETWISE SOFTWARE AT [phone].
***************************************************************

*** INTRODUCING BY DESIGN ***

Welcome to By Design, a new concept in word processing that puts
the expertise of a graphic designer at your fingertips. Whether
you choose to express your personal style through the use of the
various design tools or page designs, By Design will take your
documents from ordinary to unique. Working from within
WordPerfect■, it gives all your documents the design studio
sophistication that sets them apart from the rest.

By Design contains a vast library of graphics - hundreds of
images in total. A unique system classifies and applies these
images to the specific needs of graphic design. For example, a
large graphic letter can be used either as a lead character to
decorate text, an enhancement to a page header or as a logo on a
business letterhead.

Some of the special features of By Design include :
* A selection of eleven DESIGN TOOLS that can be used to
highlight and enhance existing text.
* Customizable PAGE DESIGNS that provide professional and
sophisticated graphic layouts for an assortment of business and
personal documents.
* On screen GRAPHIC PREVIEWS of all tools, designs and clip art.
* An UNDO feature which allows you to cycle through alternatives
until you find the design that looks right for your document.
* A separate CUSTOMIZE program that records all your personal
details and logo selections into page designs.
* SETTING GUIDELINES which assist in creation of a logical and
consistent visual image.
* A library of CLIP ART.
* HOT KEYS which provide direct access to many By Design and
WordPerfect functions.

************************************************************

** SECTION A : GETTING STARTED **


1. SYSTEM REQUIREMENTS

To use By Design you must have:
* an IBM personal computer or compatible with a minimum of 640K
RAM and hard drive with at least 900K free
* an installed copy of WordPerfect 5.0 (dated 1989 or later) or
WordPerfect 5.1. (WP Corp. will update early versions of 5.0 for
a nominal charge).

2. INSTALLING THE SOFTWARE

WordPerfect should be installed on your hard disk before you
install By Design. To install By Design, follow these steps:

* Place the program disk in drive A.
* Type A: to change the current drive to A if it isn't so
already. The Dos prompt should now appear something like:  A:\>
* Type INSTALL to run the installation procedure.
* Follow screen prompts.

3. CUSTOMIZING PAGE DESIGNS

A supplementary program called CUSTOM collects your personal
details and enters them into the relevant page designs each time
they are used.

* Change to your WordPerfect directory and type CUSTOM
* Select "Customize User Information" from the opening menu
* Enter details in the relevant positions (you can leave any
lines empty if required).
* The letter/logo option uses large decorative letters as logos
for certain letterheads and labels. The graphic logo option
offers a selection of graphic logos that are used in other
letterheads and labels. Pressing the space bar will toggle
between the options.

4. CUSTOMIZING HOT KEYS

The program comes with a selection of Hot Keys. The defaults for
each key can be changed using the customize program. This may be
necessary to prevent a conflict between the program hot keys and
any macro or keyboard definitions that you've created in
WordPerfect. To customize the list of hot keys:

* Change to your WordPerfect directory and type CUSTOM
* Select "Customize Hot Keys" from the opening menu prompt
* Type the number of the hot key that you want to change. Press
the key of your choice - this must be either Alt + another key or
Ctrl + another key (eg. Alt-P). You can press the space bar to
cancel any hot key.

5. STARTING THE PROGRAM

* Change to the WordPerfect directory
* Type BD and press Enter. This will simultaneously load By
Design and WordPerfect.

6. STARTUP OPTIONS

By Design supports the WordPerfect startup options. For example,
if you wanted to start By Design and WordPerfect with the
document text.wp, you could implement the relevant WordPerfect
startup option by typing: BD TEXT.WP
See your WordPerfect manual for details on other startup options.

7. CALLING UP BY DESIGN MENUS

Once inside WordPerfect, you can call the By Design program menus
at any time by pressing ALT-D (or any other key if you changed
this in the customize procedure).

8. MOVING AROUND THE PROGRAM

The program uses the following keys :

i. Menu Bars
Arrow keys:  Moves between options
Enter:       Selects an item and moves to a new category
Esc, F1      Cancels and/or exits
F3:          Help key

ii. Dialog Boxes
The current location is always marked by a highlight bar - it
does not change the bulleted selection unless you press Enter.
Currently selected items are marked with a bullet.

Enter:       Selects an item (marking it with a bullet) and moves
             to the next category
Tab Key:     Moves to the next category without changing the
             currently bulleted selection
F7:          "OK" - exits and performs the action
F9:          Used to browse through graphic previews of
             selections in the scroll bar
Alt-X:       Quick exit. Returns to WordPerfect.
F3:          Help key


9. SPECIAL PROGRAM FEATURES

i. Browse
One unique feature of the program is the ability to "Browse"
through on screen graphic representations of all tools and page
designs to assist in their selection. Simply press F9 from the
dialog box and Browse will present the options on screen starting
from the currently bulleted selection. Press any key to continue
browsing or Esc/F1 to return to the dialog box.

This feature can be combined with the Insert Graphic tool to
provide a powerful means of PREVIEWING ANY AND ALL WORDPERFECT
COMPATIBLE GRAPHICS. Simply select the path and then browse
through the graphics - refer to the section on Insert Graphic for
further details.

NOTE: The full Browse feature operates only on the retail version
of the program. The shareware Browse is limited to the "Titles"
and "Insert Graphic" functions.

ii. Help
The program contains on-line help. Pressing F3 will display the
help box pertaining to the currently highlighted category.

iii. Settings
Settings are sets of tool and page design guidelines that are
grouped together to give documents a consistent visual image. See
the section on Settings for further details.

iv. Undo
Implementing the Undo feature allows you to try out different
designs, experimenting with them and seeing their effect upon
your text.

v. Comments
By Design will often insert comments into your WordPerfect
document. This is done to assist in the use of a particular tool
or page design by providing on-screen information. In some cases
it will provide advice on the selection of fonts, margin changes
etc. At other times it will help delineate codes that it has
added to your document.

10. SOME TECHNICAL CONSIDERATIONS

i. Memory Requirements: As a general rule, if you have 640K RAM
on your computer and are not running large TSR (memory resident)
programs at the same time then you should not encounter any
memory difficulties. However, if you receive a "not enough
memory" error message or certain functions such as the page
preview are inordinately slow in their operation then you may
need to free some working memory. There are several remedies:

* Exit and remove any memory resident programs that are loaded.
* Try saving your document, exiting WordPerfect and reloading it
again. This will sometimes alleviate the problem.
* If you have a mouse loaded, then you can remove the mouse
driver from memory if you're not currently using it. Some mouse
drivers such as Microsoft's also include a "control panel" which
can be removed from memory without affecting the current
operation of the mouse. For example, the Microsoft mouse control
panel can be removed by typing "cpanel off" from the mouse
directory.
* If your computer has expanded memory then you can use the
WordPerfect startup option /r to access it. See your WordPerfect
manual for details.
* Certain WordPerfect operations require more memory than others.
Many memory problems can be eased by avoiding the overuse of
numerous or large graphics. Examples include long headlines using
graphic fonts or the use of full page graphics such as page
borders. See your WordPerfect manual for suggested ways to
minimize memory demands.

ii. Variables: By Design uses the WordPerfect variables so be
careful if you are storing information in a variable. Do not keep
valuable information in a variable while using program functions.

iii. Print quality and speed: The WordPerfect print menu (Shift-
F7) allows users to nominate the print quality desired. Some
printers require a minimum amount of printer memory in order to
print large or numerous graphics at high quality. Other printers
may take a long time to complete the job. If your printer does
not succeed in completing a print job to your satisfaction, try
changing the graphics quality to medium.

Also note that some dot matrix printers have a tendency to print
gray areas of your graphics much darker at high quality than at
medium quality. There will be occasions when a better result is
obtained by leaving the graphics print quality at medium.
Experiment with the graphics print quality to get the best
effects.

iv. Colors: The By Design menus have been designed to use the
full 16 foreground colors. If you have changed WordPerfect's
setup colors, then this may alter the color and appearance of the
menus. To change them back, go to the WordPerfect colors/fonts
menu (Shift-F1, D, C) and select "6. Normal font, 16 foreground
colors".

v. Keyboard definitions: If you have changed your WordPerfect
keyboard definition you should ensure that it does not contain
any keystrokes that conflict with special keys required by the
program. For example, changing to the WordPerfect "Alternate"
keyboard definition will transform the F3 key to Esc and F1 to
the help key. It is recommended that you not alter the original
keyboard definition of WordPerfect - however if you do, keep
track of the key changes as they will also affect the operation
of By Design.


11. REGISTRATION & TECHNICAL SUPPORT

The shareware version is fully functional but it only contains
around a third of all the designs and atrwork of the full retail
version. You can update to the retail version for only $69.

Users registering will receive the full version along with all
accompanying materials such as the complete manual, tech support
and packaging. In addition, they will be eligible for future
updates and special offers on related items such as clip art.

For details on registering and receiving the retail version, call
Streetwise Software at [phone]. An order form is also
included on this disk (see file: ORDER.FRM). Note that the above
number is NOT a technical support number.

*************************************************************

** BY DESIGN PULL DOWN MENU **

1. ABOUT: Lists the version of By Design that you're using.

2. VIEW PAGE: Accesses WordPerfect's graphic page preview and is
also available as a hot key (default is Alt-V).

3. REPEAT: Repeats the last program function used in the current
session. It's also available as a hot key (default is Alt-R).

4. SETTINGS: A setting is a collection of matching tools and page
designs. These guidelines assist in creating a document that has
a logical and consistent design.

Loading a setting: An existing setting can be loaded by selecting
the LOAD option. All settings will then be marked in the relevant
dialog boxes with the  symbol. Loading a setting marks the
guidelines in your dialog boxes - you can choose to adhere to the
guidelines or select other options if required.

Saving a setting: You can mark a group of selections and save
them as a new setting. This is particularly useful in cases where
you want to create a visual image that is carried over from one
document to the next. To mark a selection for a setting simply
move to it with the highlight bar and press the Shift-F1 (setup)
key. A  symbol should appear on the right of the selection. You
can change a setting by selecting another option, or erase it by
pressing Shift-F1 on it again. When finished, go to the settings
dialog box and select SAVE. You will be required to enter a
filename of eight letters or less. Press F7 (OK) when you are
finished.

Note that you can only select one item in each dialog box and
only items in scroll bars can be marked for a setting.

Previewing a setting: You can use the Browse (F9) key to preview
a setting. If Load is selected, then Browse will preview the
currently bulleted option in the scroll bar. If either Look or
Save are selected then Browse will preview the current list of
settings marked in the dialog boxes.

5. AUTOEXIT ON\OFF: The Autoexit state determines whether or not
the Undo and Preview options are offered after each By Design
menu operation. If Autoexit is off, you can elect to preview
and\or undo your selections. If Autoexit is on, the program will
return to WordPerfect directly after the completion of a
function.

6. RESET WP DEFAULTS: Certain WordPerfect default values are
important to the operation of By Design.  Selecting this option
will restore the original values to these functions (Units of
Measure, Comments on).

7. HOT KEYS: The hot keys option will display a listing of the
current hot keys and their values. These can be changed in the
Custom program. Use caution in the selection of hot keys
however - you should ensure that their definition doesn't
conflict with previously defined macro keys or alternative
keyboard layouts selected in WordPerfect.

8. EXIT TO WP: Exits By Design and returns to WordPerfect. This
can also be done by pressing F1 or Esc to step backwards through
the menu levels or Alt-X for quick exiting.

****************************************************************

** TOOLS MENU **

The By Design tools menu contains a collection of graphic design
aids that can be used to highlight and enhance existing text.
Used on their own or in conjunction with the Page designs, the
tools will animate and organize your text.

1. LEAD CHARACTERS: Lead characters are large graphic letters
that are often used by graphic designers to decorate and
introduce a section of text. The simple use of a lead character
can give a page of text the look of professional design.
Place the cursor at the start of a new paragraph. Call up the
lead character dialog box and select a font and size. The
character is inserted at the head of the paragraph and is defined
as a paragraph type graphic. Note that the abbreviation "U" means
that only uppercase letters are available, whereas "U&L" means
both upper and lowercase can be used.

If you select a size that cannot fit in the remainder of your
page, Word Perfect "bumps" it onto the following page. The way to
avoid this is either to reduce the size of your character, create
a hard page break (Ctrl-enter) to move the entire block of text
on to the next page, or use Word perfect's block protect function
(see your WP manual for details).


2. PAGE BORDERS: A page border can be used to provide an
attractive visual backdrop and framework for a body of text.

The page border codes are inserted at the top of the desired
page. Text margins can be adjusted to regular or wide. Keep in
mind that these margins will affect all text from that point
onwards. A second option provides for the inclusion of a gray
page background for some of the page borders.

Note: Codes that are not located on the first page will "float"
up or down with text as it is added or deleted. To prevent this
you can add a hard page (Ctrl-Enter) before entering the page
border. Alternatively, you can use a block move to return them to
the top of the page - comments are used to delineate the page
border codes. Also, do not use page borders on pages with columns
unless the border is inserted before the column definition.

3. PAGE HEADERS: The general purpose of a repeating page header
is to provide structure and continuity to a document. By Design's
page header function gives your document visual as well as
textual identity. A well designed page header may be the single
most important factor in establishing a discernible identity for
your document.

Call up the page header dialog box and enter your text. You can
elect to include or omit page numbering and whether to place page
headers on all, even or odd pages. WordPerfect allows the use of
two page headers, labelled Header A and Header B. Select the
header that you wish to use ensuring that you don't use the same
header number twice - the second header will simply cancel the
first.

4. PAGE NUMBERING: On a primary level, page numbering enables
users to find their way easily through a document. From a design
standpoint, numbering can also be used to decorate and enliven a
page of text. Most graphic artists consider page numbering to be
an integral part of the general page design.

In order to generate continuing page numbers WordPerfect's header
and footer functions have been utilized. You will be prompted for
a header or footer number after selecting a style. Some
selections such as the diamond bar use both a header and footer -
should you wish to use only one of the two, simply the delete the
one that is not required.

5. PARAGRAPH HEADINGS: By Design's paragraph heading tool
provides a selection of styles that enhance and animate the text
of a heading. Place the cursor on a blank line at the top of your
paragraph.

6. PARAGRAPH BREAKS: Paragraph breaks are graphic elements that
can be used to organize and separate paragraphs of text. They are
often utilized in books and magazines. In addition to adding
visual interest to a page, they focus the reader's attention on
the structure of it's content.

Place the cursor on a blank line between paragraphs (it should
follow directly after an Enter [HRt] key) and select the
paragraph break of your choice.

7. ITEM NUMBERING: The item numbering tool uses large decorative
numbers and letters to number items in a list. Text is wrapped
around the graphic. Place the cursor at the start of a new
paragraph - the item numbering tool must be used after an Enter
[HRt] key.

8. DROP MARKERS: Drop markers are collections of symbols that can
be used to highlight items, as legal symbols (eg. reg'd), as
icons (eg. hand) etc.

In addition to providing a large selection of graphic symbols,
the drop marker tool is a valuable short cut to a number of
special text symbols. These are marked within the scroll bar with
a (t). For example, the symbol "Cross 1" is entered in your
document as a character type graphic whereas the symbol
"Trademark" is a special text character which is made available
through a sequence of WordPerfect keystrokes.

A note on the WordPerfect version: Version 5.0 will only allow
the use of text characters that are supported by your printer eg.
if you have a dot matrix, you probably cannot use the hand
symbol.

9. TITLES: The titles tool contains a collection of profes-
sionally designed headings that provide an attractive alternative
to plain text. Place the cursor on an empty line and select the
heading of your choice.

10. INSERT GRAPHIC: Insert graphic is a powerful tool for the
previewing and inclusion of graphics in a document. Enter a full
path (eg. c:\wp51\graphics\*.*) and all the files in that path
will be listed in the scroll bar. Select a graphic and it will be
loaded into your document, leaving you on the Edit graphic menu
to determine the type, sizing and positioning.

The real power of the insert graphic tool however lies in it's
ability to permit the previewing of any and all WordPerfect
compatible graphics before selection. This is done by using the
Browse function in conjunction with insert graphic. Select the
path and press F9 for Browse - you will be presented with a
series of on-screen representations of all the graphics in the
path. When you have finished browsing, you may return and select
any of the graphics for inclusion in your document. Used in this
manner, the insert graphic tool becomes an invaluable asset for
the preview and selection of clip art graphics.

11. GRAPHIC FONTS: Graphic fonts can be used to create short,
eye-catching headlines. Different styles are available ranging
from the ornate DaVinci to the elegant Poster font.

Enter your headline in the space provided. Letters are loaded as
character type graphics. Fonts can be sized according to need,
although the number of letters allowable in a heading is directly
proportional to the size selected.

Note: Extensive use of graphic fonts may increase the size of
your document notably. Use them in moderation if this is a
consideration.

Sizes are:  Standard (0.5"), Large (0.75") and Custom.

*****************************************************************

** PAGE DESIGNS **

The Page Designs menu provides a myriad of designs for general
business and personal purposes. Page Designs offer professional
and sophisticated backdrops for your document's text, whether it
be a general page layout, letterhead or office memo.

All page designs should be placed on an empty 8 1/2" x 11" page.
This can either be the first page of your document or after a
hard page break (effected by pressing Ctrl-Enter).

1. LETTERHEADS: A selection of different letterhead designs are
available in this category. The styles vary considerably from the
conservative to more creative.

Most of the designs can be varied to give your letterhead more
personal character. Several selections use large graphic letters
as personal logos. The Letter\logo option applies to these
selections and is loaded with the letter nominated in the
Customize program. Other letterheads contain special logo
illustrations as part of their design. These can also be selected
from the list of graphic logos in the Custom program.

Your letterhead projects an image - select one that compliments
the character you want to create for your business. Also,
consider also the length of your name and address relative to the
space provided by a particular letterhead.

2. LABELS: This category contains address labels and envelopes
that are designed to match the letterheads in the previous
section. Three sizes are available :
* 3.5" x 15/16" (Avery 4145)  - suitable for tractor feed dot
                                matrix printers
* 1" x 4" (Avery 5261)        - suitable for laser printers
* 4" x 9.5"                   - envelope size

You should ensure that you select the size that is appropriate
for your printer. For example, do not select the 3.5" x 15/16"
label size if you have a laser printer. This will cause
WordPerfect to report an error when trying to set up the label.

Multiple copies of labels & envelopes: Both the Avery 4145 label
size (3.5" x 15/16") and envelope (4 x 9.5") reset the page
size - your entire page then becomes one label/envelope. If you
require multiple copies, change the Number of Copies option in
the Print menu (Shift-F7, N). The Avery 5261 (1 x 4") labels
however are full sheets designed for laser printers. Each page
contains twenty labels. You will be prompted for the number of
labels required if you select this size.

3. RESUMES: A resume may be one of the most important documents
that you'll ever produce with your word processor yet most people
pay little or no regard to the visual impact it creates upon the
reader. This section of the program contains a selection of
professionally designed resume formats. They are loaded with the
personal details entered in the Custom program.

Select your resume carefully. Employers receive lots of resumes -
the design you select may greatly influence the impression you
leave with a potential employer.

4. PAGE LAYOUTS: The page layouts category contains a list of
general page designs which are suitable for a variety of purposes
such as reports, papers or articles. The designs place graphics
in your document and structure the text to create specific
effects. Consider the content and circumstance of your text when
selecting a page layout. For example, the "Side by Side"
selection divides the page into two sections enabling one to be
used as a commentary on the second. Other selections such as
"Clip on" can be used as an attractive opening page to your
document.

Certain selections have the option of a large decorative lead
character which is positioned to compliment the specific design
of the page. Some selections also have the option of a "motif". A
motif is a graphic element which appears at the beginning of a
document and is echoed on subsequent pages. This is done both to
enhance the document's design and to maintain a degree of visual
continuity and character. If you select the "Motif on" option
then you will be prompted for a Header or Footer number (A or B)
in which to create the motif definition. Ensure that you select a
header or footer number that has not already been used.

5. TITLE PAGES: Title pages are the point of first contact
between a document and it's audience and therefore play a very
significant part in creating a favorable first impression. The
Title Pages category of the program contains a list of
graphically designed title pages offering a variety of attractive
and professional approaches to the initial presentation of your
document.

6. NEWSLETTERS: Word processors are a convenient vehicle for the
production of simple newsletters. Two newsletter formats are
provided in this category. They vary from other page designs in
their adherence to convention for newspaper layout ie. the page
is divided into columns, leading pages have "banner" and details
sections, and space is set aside for quotes and\or graphics.

7. TABLE OF CONTENTS: A table of contents is commonly used in
long documents and plays a prominent role in the presentation of
text. A well designed table of contents gives your document a
professional edge and can assist in it's organization and
readability.

8. MISCELLANEOUS: This category consists of an assortment of
common business documents ranging from a bold Fax cover sheet to
elegant Memo pages.

****************************************************************

** MISCELLANEOUS MENU **

This provides a collection of functions that are frequently used
in the design of a document - line spacing, bold, underline,
column layout etc. Most of these functions also have hot key
assignments.

****************************************************************

** TROUBLESHOOTING **

This section deals with some common problems and their probable
causes. You should also read the "Some Technical Considerations"
section of the manual.

By Design should only be operated during regular text editing. Do
not use it inside of macros, headers or footers, style
definitions, merges etc. Also, do not operate a mouse while
inside the By Design menus.

* By Design doesn't load WordPerfect: Try running WordPerfect by
itself first to isolate the problem. If it loads successfully,
then you may not have sufficient memory available to load both
programs. Check your autoexec.bat file to see if you've loaded
any memory resident programs and remove them. See the "Technical
considerations" section of the manual for further suggestions.

Also, you will need expanded memory if you are using the program
in conjunction with WordPerfect's Shell program. The addition of
the Shell program boosts memory requirements.

* A Page header, Page numbering or Motif disappears: The most
likely explanation is that you have defined a new Header or
Footer over an existing one. Remember that there are only two
Headers and Footers (each has an A or B option) and that if you
select one that is already in use, it will overwrite the previous
definition.


* Irregular characters appear in the menus: You may have changed
the WordPerfect display setup. For example, if you select the 512
characters display, this may cause irregular characters to appear
in the menus. Change the display setup, preferably to the normal
font option.

* Certain keys are not acting as they should within the menus: If
you have chosen an alternative keyboard layout in WordPerfect
this may confuse the functions of certain keys. It is recommended
that you use the original WP keyboard or at least note down the
new key functions caused by a change of keyboard definition.